I follow this advice and email no longer bothers me (I hit Zero Inbox at least twice a week and try to never have more than 5 emails). Try it!
It’s amazing to retrieve a communication from anywhere in the world in seconds. Considering the size of your inboxes (a recent research indicated that 60% of email users had more than 100 messages), you could benefit from inbox cleaning strategies.
I used to have 50 emails in my inbox, but I always felt behind on my work, so most stayed unread and unaddressed. After reading an Email organizing article, everything changed. I quickly started using the article’s tips and found myself with a cleaner inbox and a better attitude on email and email interactions. I try to keep my inbox empty, but if I get more than 10, I get hopping.
Here are the top tips that help me organize my e-mail:
- Use filters to organize your emails
- Use a good spam filter. All email providers offer them. Use it, but don’t mark newsletters or circulars you signed up for as spam but rather filter them to read later or unsubscribe if you no longer wish to receive them.
- Unsubscribe from online newsletters, forums, and email groups you never read. Unsubscribing from spam merely increases it so just funnel it to your SPAM folder.
- Request removal from email lists of friends who send you messages and jokes if you do not actively read them.
- Learn to use your email program’s search functions to pull information from saved emails.
- Quickly respond to incoming emails, preferably immediately after reading, to minimize multiple handlings.
- Use your phone to check email while in the bathroom, waiting for lunch, or waiting for an appointment. When you return to your computer, responding to an email will be much quicker and will save you time.
Please share any alternative email management methods in the comments!
If you would like assistance organizing your e-mail Tech Time can help!